City Staff Resource Page

Purchasing Policies and Instruction DocumentsPolicy Description or Instruction Overview
Contract Compliance and Performance Procedures
Procedures for contract oversight on the department level
Emergency Procedure Policy
Policies and procedures for emergency situations
Procurement Manual for Departments
All policies, procedures, and internal information with regard to procurement for the City
Real Property Disposition (Real Estate)
Overview of the process for the City to sell real property
Surplus Disposition Policy and Procedures
Procedures for disposition of property no longer needed or used
How-To Contract Execution Map
Overview of the process from request to contract execution
How-To Goods and Services Purchasing
Overview of how goods and services are procured
How-To Public Works and Construction Purchasing
Overview of how public works and construction are procured
How-To Sale of Real Property (Real Estate)
Overview of the sale of public real property process
How-To Purchase Order and Payment Process
Overview of the requisition through payment process

Certificate of Tax Exemption
Official copy of the City's tax exempt certificate
Tax Form ST-5Tax exempt form to provide to vendors
Tax Form ST-5CTax exempt form to provide to vendors who will purchase items on the City's behalf

Purchasing/City FormForm Description
Contract Compliance and Performance Evaluation Form
Form to submit information at the close of any contract with regards to performance of the contract
Notice to Proceed
Form to advise party to proceed on a project
Performance Evaluation Form
Form used to by City management to evaluate vendor/contractor performance on contracts
Procurement Request Form
Form to submit a request and specifications for procurement over $10,000
Sole Source Purchase Request Form
Form to submit a request for sole source purchase
Surplus Supplies and Equipment Disposal From
Form to submit a request to dispose of property no longer needed or used

External Resources
Document Description
Inspector General's 30B ManualMunicipal guide to procurement of supplies and services
Inspector General's Design and Construction ManualMunicipal guide to procurement of design, construction, public works projects and modular building
Inspector General's Procurement Charts
Quick overview procurement charts
Inspector General's Guide to Writing Specifications
Guidance for drafting specifications
Prevailing Wage Statutes
List of statutes related to prevailing wage laws
Prevailing Wage Info for Awarding Authorities
Overview of prevailing wages for municipalities
Guide for Hiring an Owners Project Manager
Resource document for OPM projects (over $1.5 million)
Office of the Attorney General of MA
Website for the Attorney General 
Operational Services and CommBuys
Website to access CommBuys and general OSD information
MA Higher Education Consortium
MHEC site containing contract database
Department of Capital Asset Management and Maintenance
Website for DCAMM with general information and links
Debarment Information - DCAMM
Investigate debarments issued by DCAMM
Debarment Information - MassDOT
Investigate debarments issued by MassDOT
Debarment Information - Dept of Industrial Accidents
Investigate debarments issued by DIA
Debarment Information - Attorney General
Investigate debarments issued by AG Fair Labor Division